Planning a Destination Wedding in 20 Steps

Picture of Daniel & Gloria
Daniel & Gloria

Founders of People

Hello! If you’re planning a destination wedding, you’re in the right place! Here are 20 steps to help you plan an unforgettable destination wedding.

First, decide where you would like to get married. Do you want a tropical environment or something more mountainous? Choose a destination that has the ambiance you desire.

Be sure to research the climate and local laws for getting married in your chosen destination. This will ensure that your wedding will be enjoyable and without last minute surprises.

Select a venue that can accommodate all your guests and has adequate facilities for your needs. Also, be sure to offer lodging options for your guests.

Consider an all-inclusive wedding package to simplify the planning process. And, if you need extra help, hire a local wedding planner who can take care of the details for you.

Make sure you understand the travel restrictions and visa requirements for your chosen destination. Also check the availability of local suppliers, such as florists and photographers.

Don’t forget about entertainment options for your guests, such as water sports or excursions. Plan additional activities, such as a spa day or sightseeing tour, for your guests to enjoy.

Provides transportation for your guests from the airport and for wedding related events. And, to keep your guests informed, prepare a detailed itinerary.

Plan a pre- or post-wedding event to spend more time with your guests. In addition, understand the costs associated with a destination wedding to plan accordingly.

Don’t forget to insure your wedding to cover any unforeseen event. Check baggage regulations for the destination and make special arrangements for children.

In short, planning a destination wedding is exciting, but it also takes time and effort. If you need help at any time, please do not hesitate to contact us. We are here to help you have the wedding of your dreams!

Decide on the destination: One of the first important steps in planning a destination wedding is to decide on the destination. Do you want a tropical environment or something more mountainous? Do you prefer warm or cold weather? Research destinations that are appropriate for the time of year you want to get married and that offer the ambiance you desire. Make sure your chosen destination has adequate facilities for your wedding and accommodation options for your guests.

 

Research the weather: Weather is an important factor to consider when planning a destination wedding. Be sure to research the weather for the time of year you wish to get married and the climate of your chosen destination. Understand rainy seasons, temperatures and extreme weather conditions so you can plan accordingly. If you plan to get married in a warm destination, be sure to consider the humidity and temperature extremes that can affect the comfort of your guests and the quality of your photos.

 

3. Start planning early: It’s important to start planning your destination wedding well in advance to make sure you have enough time to research, book and prepare all the details. Be sure to set a realistic timeline and meet deadlines to avoid last-minute stress. Advance planning can also help you negotiate better rates and book the services of your preferred providers.

 

4. Check local laws: Be sure to research the local laws for getting married in your chosen destination. Laws and requirements may vary from country to country, and some destinations require certain documents or waiting periods to obtain a marriage license. Understand the necessary paperwork and the time it takes to complete it, so you can plan accordingly and avoid last-minute surprises.

 

5. Select a suitable venue: Select a ceremony and reception venue that is suitable for your needs and can accommodate all of your guests. Be sure to check availability and booking policies in advance, and consider options such as a beach ceremony or a mountain cabin wedding. Also, make sure the venue has adequate facilities for your wedding, such as sound equipment, furniture and parking.

 

6. Offer lodging options: Provide lodging options for your guests, such as hotels or vacation rentals near the wedding venue. Be sure to negotiate special rates for your guests and provide detailed information about accommodation options on your website or wedding invitations. Also, consider offering transportation from your guests’ accommodations to the wedding venue to make their experience easier and more enjoyable.

7. Consider an all-inclusive wedding package: If you want to simplify the planning process, consider an all-inclusive wedding package that can provide everything from the ceremony to the reception to floral arrangements. Make sure you understand the details of the package and additional costs before you commit. Also, check that the package includes everything you need for your wedding and that there are no last minute surprises.

 

8. Hire a local wedding planner: If you need extra help taking care of the details of planning your destination wedding, consider hiring a local wedding planner who can help you find local vendors and make sure everything is in place for the big day. A local wedding planner can help you understand local customs and traditions, as well as ensure that legal and logistical requirements are met.

 

9. Understand travel restrictions: Make sure you understand the travel restrictions and visa requirements for your chosen destination. Research customs and baggage regulations, transportation options and security requirements so you can plan accordingly. Understanding travel requirements can also help you negotiate better rates and transportation options for your guests.

 

10. Check the availability of vendors: Be sure to check the availability of local vendors, such as florists, photographers and musicians, at your chosen destination. Contact them in advance to make sure they can meet your needs and fit your budget. In addition, verify that suppliers have the necessary credentials and permits to work in the destination.

 

11. Consider entertainment options: Consider entertainment options for your guests, such as water sports, sightseeing tours and cultural activities. Make sure the options are affordable and appealing to your guests, and that they fit your budget. Also, make sure that entertainment options are safe and comply with local regulations.

 

12. Plan additional activities: Plan additional activities, such as a spa day or sightseeing tour, for your guests to enjoy. These activities can help your guests get to know each other and enjoy a unique experience during their stay at the destination. Make sure that additional activities are optional and that your guests have enough time to relax and enjoy their own activities.

 

13. Provide transportation for guests: Provide transportation for your guests from the airport and for wedding-related events such as the ceremony and reception. Make sure the transport is safe and reliable, and complies with legal and logistical requirements. Also, prepare a detailed itinerary with transportation schedules and directions to the wedding venues to keep your guests informed.

 

14. Prepare a detailed itinerary: It is important that you prepare a detailed itinerary for your destination wedding, with information about the ceremony, reception and additional activities. The itinerary should include the times, address and contact details of wedding venues and additional activities. Make sure guests have a printed copy of the itinerary and can access it online if needed.

 

15. Consider a pre- or post-wedding event: If you want to make your guests’ experience even more special, consider hosting a pre- or post-wedding event, such as a rehearsal dinner or a field trip. These events can help your guests get to know each other and enjoy the destination experience. Make sure that additional events are optional and that your guests have enough time to relax and enjoy their own activities.

 

16. Understand the costs: Make sure you understand the costs of your destination wedding and that they are within your budget. Research the costs of flights, accommodations, vendors and additional activities, and factor in additional costs such as taxes and gratuities. Make sure guests also have a clear understanding of costs and payment options.

 

17. Insure your wedding: Make sure you have adequate insurance for your destination wedding. Wedding insurance can cover cancellation costs, liability and health problems or injuries. Understand the details of your insurance policy and make sure it covers all aspects of your destination wedding.

 

18. Check baggage regulations: Check baggage regulations for your chosen destination and make sure you comply with weight and size restrictions. Research customs regulations to avoid problems when entering your destination. Also, consider sending some items by mail or courier before the wedding to reduce excess baggage.

 

19. Make arrangements for children: If you have guests with children, be sure to make special arrangements for them. Consider providing child care services or activities for children during the wedding or reception. Ensure that child care services are reliable and safe, and that they meet legal and logistical requirements.

 

20. Enjoy your big day: Finally, remember to enjoy your big day. After months of planning, it is important that you take the time to relax and enjoy the experience. Trust your planning and let the details take care of themselves. Enjoy the company of your loved ones and celebrate your love in an incredible destination.

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